We are currently recruiting for a Legacy & Archive Assistant in Warrington.

Pay rate: 13.78 per hour.

Hours: 37.5hrs per week, Monday-Friday.

Contract duration: Temporary ongoing

Department: Investigation

Purpose:

– To assess documents, imagery, audio material and other material in the possession of the Archive Team as result of their investigations.

– To independently make decisions to appropriately process material that has been identified as being of historic value considering the legislative requirements and comply with policy and conventions relevant to archiving material.

– To prepare and process material in readiness for sensitivity reviews and transfer to The National Archive.

 

Duties: 

  •  Responsible for accurately assessing material against legislative requirements, policy and conventions and maintaining the integrity of the material.
  •  Produce and maintain Excel spreadsheets and management reports.
  •  To scan material and edit as necessary using Adobe Pro software and manage the product using emails, Excel spreadsheets and various databases.
  •  Be responsible for and independently determine material to be scanned or prepared for processing for archiving.
  •  When assessing material record appropriate legally based rationale for decisions.
  •  To treat the material in accordance with National Archiving standards and preserve the integrity of it.
  •  To accurately apply legislation and protocol and apply best practice.
  •  Ensure that all material, including sensitive data and exhibits, are managed, and handled appropriately and in accordance with the Criminal Evidence Act (PACE), Public Records Act, and archiving protocols.
  •  Work at pace to meet changing deadlines and risks associated with the material.
  •  Make independent assessments using professional judgement as to the type and nature of preparatory work material required prior to processing applying legislation, policy, and conventions. This should be in line with relevant legislation and guidelines including Data Protection Act 2018 (DPA 2018), General Data Protection Regulation (GDPR), Freedom of Information Act 2000, Public Records Act 1958, and Information Management Authorised Professional Practice guidelines (IMAPP).
  •  Perform assessments on material in preparation for sensitivity reviews.
  •  Treat all material professionally and sensitively, understanding the operational impacts and consequences of mishandling material.
  •  Maintain confidentiality in relation to all material.
  •  Review and determine that the grouping of information marked for retention and review is accurate.
  •  Record clear rationale for each decision made to ensure that an audit trail is maintained for the Data Controller to be able to discharge their legal obligations.

 

Qualifications:

Essential:

– A good general standard of education (e.g. GCSE/Level 2 qualifications or their equivalent)).

Desirable:

– ISEB Certificate in Data Protection.

– ISEB Certificate in FOIA.

– Audit qualification.

– Certificate/Diploma in Records/Information Management/Archiving.

 

Experience: 

Essential:

– Approachable and diplomatic and remain calm in a busy and demanding environment.

– Previous experience demonstrating research and/or analytical skills (could be part of a degree course).

– Extensive experience of computer systems and Standard software packages relevant to the Archive Team with a good working knowledge of spreadsheets and databases.

– Experience in handling sensitive and confidential information.

– Experience in record management and compliance in line with data protection and legal obligations

Desirable: 

– Proven experience of managing information risks.

– Familiarity with IT security accreditation and risk management.

 

Skills & Abilities:

Essential:

– Effective communication skills, both verbal and written, to contextualise information in order to make the correct decision.

– Ability to make independent professional judgements, supported by rationale, to ensure legal compliance.

– Able to identify specific operational benefits, derived from preparing and processing material.

– Ability to use Microsoft business applications (MS Teams, Outlook, Word, Excel, Adobe Pro and PowerPoint.

– Able to regularly prioritise workload risks based on knowledge of legal obligations.

– Ability to assimilate information quickly, evaluate the threat posed and determine a course of action.

– Ability to work in a controlled methodical way within time constraints.

– Demonstrate the ability to work on a number of tasks simultaneously and prioritise effectively.

– The potential to undertake research with limited supervision and therefore exhibit high standards of integrity and professionalism.

– Effective interpersonal and communication skill.

– Initiative and innovation while working as part of a team.

– Analysis skills with the ability to focus and concentrate on complex multifaceted problems for periods of time.

– Ability to assimilate information quickly and formulate solutions where necessary.

– Proven analytical expertise to produce accurate and meaningful risk-based assessment.

– Lateral thinker with the ability to handle and assimilate large amounts of data and to be able to produce assessments.

– Can accommodate and promote organisation and system change.

– Able to respond to changing operational demands and operate under pressure in a high profile and changing environment.

– Committed to Continuing Professional Development, ensuring up to date knowledge of Data Protection and associated legislation and records management standards to carry out role.

Desirable: 

– Able to assess sensitive material and apply correct MoPI groupings to records to ensure that material that is retained is scheduled for review in line with associated threat and risk posed to the wider public and in line with legal compliance.

– Able to rationalise decisions with expert judgement and comprehensive justification covering legal obligations and potential risks to the integrity of the material.

 

Apply online or contact Lucia De Felice on 07425 757587. You can also email lucia@peelsolutions.co.uk for more information on this role.

Job Category: Business Services
Job Type: Temporary
Job Location: Cheshire

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