We are currently recruiting for a Personal Assistant in Birkenhead.


Pay rate: PAYE 15.04 per hour/UMB 19 per hour.

Hours:  09:00am-17:15pm (Hybrid role)

Contract duration: Temporary ongoing



  • Act as a Personal Assistant to Directors/Commissioners by providing direct organisational, secretarial, and administrative support.
  • Provide a route of communication in the Directors/Commissioners absence and ensure that progress is maintained on key issues.



  • Filter and direct incoming telephone queries where they cannot be resolved at first contact identifying urgent/sensitive matters.
  • Anticipate the core requirements of the Directors/Commissioners without need to be directed.
  • Collate, disseminate, and control the distribution of mail and other documentation and information received or originated by the Directors/ Commissioners.
  • Proactively screen emails for meeting requests/ meeting papers etc and ensure that these are either electronically filed, or a hard copy produced as per the individual needs of the Strategic Director.
  • Collate the agenda and take minutes for strategic meetings and (if required) other directorate meetings and be responsible for the distribution of relevant papers.
  • Collate the agenda and (if required) take minutes for meetings chaired by the Directors/Commissioners and be responsible for the distribution of relevant papers.
  • Actively pursue matters arising from meetings and ensure they are acted upon in a timely manner.
  • Maintain confidential electronic/manual files on behalf of Directors and Commissioners.
  • Maintain the electronic diary on behalf of the Directors/Commissioners obtaining background papers, briefing notes and speeches as directed.
  • Deal directly with Members of the public and wherever possible resolve or allocate initial enquires and complaints.

Key requirements:

  • Experience of Administration
  • Secretarial/PA Experience to a Senior Manager
  • Have worked within a pressurised environment
  • Experience of maintaining confidentiality and credibility of an organisation


Knowledge, Skills and Abilities:

  • Legal Secretarial Skills.
  • Ability to work with pace, energy, and resilience.
  • Ability to work in a political environment.
  • Tact and diplomacy.
  • Ability to use MS Office software package Inc. Word, Excel, PowerPoint & Outlook and maintain electronic outlook and office files.
  • Ability to assimilate information and provide summaries to Senior Colleagues
  • Minute Taking.
  • Ability to prioritise workloads and meet deadlines.
  • Effective communication skills including written and oral skills.
  • Numeracy and Literacy Skills.
  • Ability to use work with minimal supervision.


Apply online or contact Terri O’Keefe on 07879 585551. You can also email terri@peelsolutions.co.uk  for more information on this role.

Job Category: Business Services
Job Type: Temporary
Job Location: Merseyside

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